Maintain a complete asset inventory, schedule digital inspections, and use AI to forecast failures—while generating live KPI dashboards for staffing, occupancy, and maintenance. Leverage data-driven insights to optimize budgets, ensure compliance, and protect guest experience.
Manual inspection logs and spreadsheets lead to surprise breakdowns, failed audits, and reactive firefighting.
Unscheduled equipment failures disrupt guest experience.
Paper-based compliance checklists get misplaced.
Disparate asset data prevents proactive maintenance planning.
Capture details—make, model, serial, purchase date, warranty, and location (e.g., “3rd floor, corridor B, Unit #7”).
Upload manuals, safety certificates, and vendor invoices directly into each asset’s profile for instant access.
Map assets to specific rooms or zones, so technicians know exactly where to go when a repair is needed.
Stop searching through file cabinets. Hotels using a centralized asset registry saw a 50% improvement in first-time fix rates. With all documentation at technicians’ fingertips, compliance issues drop by 80% during audits.
Create tickets manually or via automated triggers
Define inspection cycles (monthly fire extinguisher check, quarterly HVAC tune-up) and automatically add them to the schedule
Every completed ticket, part replaced, and inspection note is timestamped and stored, enabling full audit trails.
Eliminate late-night service calls. Hotels leveraging AI forecasting reduce unplanned downtime by 40% and cut late fees on parts by 30%. Guests never experience sudden breakdowns, and maintenance budgets stay under control.
AI analyzes past repairs, usage logs, and maintenance intervals to forecast when an asset (e.g., “HVAC compressor #2”) will likely fail.
When an imminent failure is predicted, Flowtel immediately generates a ticket, assigns it to a technician, and schedules service during low-occupancy hours.
AI recommends ideal replacement timelines for parts—avoiding both premature and emergency replacements, optimizing CAPEX.
Monitor asset uptime, open repair tickets, and compliance status
Generate audit-ready PDFs that list all completed inspections, sign-offs, and asset certificates—no manual compilation.
Drill into any asset to see cost-per-failure metrics, mean time between failures (MTBF), and total cost of ownership—informing replacement decisions.
Hotel Seinz
Hotels often learn of a critical asset failure (e.g., kitchen freezer breakdown) only after guest complaints arise—incurring high emergency fees and damaging brand reputation.
Insight & Asset Hub’s AI analyzes equipment usage logs and maintenance history to forecast failure windows. When a freezer is trending toward 90% capacity for a compressor, AI auto-creates a work order and schedules service during off-peak hours. Hotels using this reduce emergency repair costs by 40% and maintain uninterrupted guest service.
Manual inspection logs and paper-based checklists make audit prep a days‐long task—searching file cabinets for stamped safety certificates.
With Insight & Asset Hub, all inspections, sign-offs, and certificates are digitized and stored under each asset. Generate a complete, audit-ready PDF in seconds. Properties report saving 75% of compliance admin time and achieving 100% audit pass rates.
Estimating next quarter’s maintenance spend is guesswork—leading to overbudgeted parts orders or unexpected repair bills.
AI-driven maintenance forecasts analyze each asset’s cost-per-failure trends and usage metrics to project upcoming expenses. With these insights, hotels achieve 15% more accurate maintenance budgets, minimizing leftover or emergency funds.
Find answers to common Assets & Insights Hub queries below, or reach out for personalized help.
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